Send information to the group organizer about:

• What to expect from the visit.
• List of rules.
• Supervision guidelines for children.
• Apparel/Clothing recommendations:
  • Event appropriate: swimwear/swim shoes, horseback riding gear, etc.
  • Weather appropriate: inclusive list for hot/cold weather conditions.
  • Clothing shouldn’t be frayed, have loose or long strings, etc.
• List of items to bring: water, sunscreen, bug repellent, etc.
• List of items not to bring: pets, alcohol, devices with open flames (lighters, candles, portable grills, etc.).
• Medical Information and Informed Consent Forms for children attending without parents.
• A request to be notified of details about visitors with any special needs (such as disabilities or allergies).
• Include the information that the Farm’s Emergency Response Plan is available upon request.

Resources

• Safety Rules Example Handout
• Medical Information & Informed Consent – Example from North Carolina
• Child Supervision Informational Handout